Southwest Swim
Association
Board Meeting Minutes
June 27, 2010
A quorum of board members was present and the meeting was
called to order at 6:05pm. Board members
present were Steve, Kent, Salli, Erin, Lottie, Anne, Jacqui, Martin, Katie and
Tracy.
Minutes from the April 20, 2010 meeting were approved as
written.
Membership—Kent and
Lottie
Kent inquired if it was necessary to have two references on
the membership form. The board voted to
approve removal of the two references unless having the references was in the
by-laws.
Kent also brought up the possibility of members registering
and making payments on line by credit card.
Martin will research this and consult with Jacqui.
As of 5/30/2010: 28
memberships were sold, 15 summer memberships were sold and there are 49 on the
waiting list.
Credit Card for the
Pool--Jacqaui
Currently SWSA purchases a $500 gift card to be used for
pool incidental purchases. These cards
cost $4.95 each. There is the
possibility of getting the manager a credit card for pool use. This was pended until Jacaqui and Katie check
with the bank to determine different options.
Treasurers
Report—Jacqui
The current budget looks good. It reflects the additional $250 damage
deposit from Columbia Independence School for damage to the new concrete. The board approved the budget—see report.
Maintenance—Ed
Thank you Martin for trimming the trees. There was a $125 charge for trapping animals
that were living under the shed. The
board approved replacing the ping pong table and shuffle board equipment. Salli will look into purchasing a new/used
ping pong table, the board approved $75 for this purchase. Martin will fix the BBQ grill.
Proposals for the
spring membership meeting—Steve
Issues that need to be considered:
1)
Fee Increase
2)
Increasing the membership—both general and emeritus
3)
The need to refinance for remodeling
Social--Salli
The first tween party was cancelled due to bad weather. It was brought up that pizza costs too much
and maybe we should have snacks instead of pizza. There are parties scheduled for 7/30 and 8/11
from 9-11 pm. The cost is $5. Chris and Salli will be at the 7/30 party and
Tracy and Anne will help at the 8/11 party.
For the July 4th party when a family arrives with
a side dish they will get a ticket.
People with tickets will be allowed to go through the food line first. Hopefully this will assure that families that
are contributing actually get through the food line.
Katie has planned additional family nights on
Thursdays. The activities include movie
night, board games, karaoke, and tie dye night.
Manager’s Report—Katie
Katie has talked to some guards reminding them of job
expectations.
Maddie did training for the teachers for swimming
lessons. It seemed to improve how the
swimmers are being taught. Achievement level cards are being issued to
swimmers.
A few members have expressed desire for the pool to open at
1pm after school has started (8/19). An
estimated cost of this would be $1500 for 12 days. It would be contingent on Katie being able to
find guards that could staff these additional hours. If Katie can find guards it will be done on a
trial basis and the number of people attending will be tracked to see if it is
worth the additional cost.
Swim Team—Chris
The first meet went well including the concessions. The guards and Katie were very helpful at the
meet. Parents are happy with how the
coaches are interacting with the swimmers.
Chris has asked the coaches to promote using the blocks.
Tennis—Anne
Jimmy Hunter and Alison Wolfe are the tennis coaches. Anne is checking into making some repairs to
the courts. It would be helpful to
assure the tennis lessons, swim lessons and swim team are coordinated to allow
children to benefit from all of them.
Tax Exempt
Status--Steve
Steve will look into SWSA being tax exempt.
General
Erin suggested moving the lounge chairs. Katie will rearrange for more lounge chairs
to be in sunny areas. For the future
SWSA may want to put purchasing of additional chairs, lounge chairs, and tables
as a yearly budget item.
Steve clarified that SWSA has a no alcohol policy.
The meeting was adjourned at 7:30 pm.